Studio Rental Agreement

PLEASE READ THIS AGREEMENT CAREFULLY.

This Hourly Studio Rental Agreement (“Agreement”) is a legally binding contract between 15800 Cantrell LLC, an Arkansas limited liability company, doing business as Brightroom Studio (“Studio,” “we,” “us,” or “our”), and the individual or entity reserving or using the Studio (“Renter,” “you”).

Renter is reserving the Studio on behalf of themselves and any clients, customers, guests, invitees, performers, participants, contractors, vendors, or other persons present (collectively, “Renter Parties”).

By booking, entering, or using the Studio, Renter agrees to this Agreement for themselves and all Renter Parties. If you do not agree, do not enter or use the Studio.

1. STUDIO USE & RESPONSIBILITY

1.1 Permitted Use

The Studio may be used only for lawful, non-hazardous activities. Illegal, unsafe, disruptive, or unauthorized activities are strictly prohibited.

1.2 Responsibility for Renter Parties

Renter is fully responsible for the conduct, supervision, safety, and compliance of all Renter Parties while on the premises, including common areas and parking areas.

1.3 Occupancy Limits

Renter shall not exceed posted or communicated occupancy limits.

1.4 Reservation Time Includes Setup & Breakdown

Reservation time includes all setup, breakdown, and cleanup. Early entry or late exit is not permitted without written approval.

2. CANCELLATIONS & RESCHEDULING

2.1 Cancellations or Rescheduling More Than Forty-Eight (48) Hours Prior

Cancellations or rescheduling requests submitted more than fourty-eight (48) hours prior to the scheduled start time of the reservation will receive a Studio credit equal to the amount paid for the reservation.

Such credit shall be valid for six (6) months from the original reservation date, is non-refundable, has no cash value, and may not be transferred or exchanged.

2.2 Cancellations or Rescheduling Forty-Eight (48) hours or Less Prior

Cancellations or rescheduling requests made forty-eight (48) hours or fewer prior to the scheduled start time, including no-shows, are not eligible for any refund or credit, regardless of reason.

2.3 Use of Credits

All credits are subject to Studio availability and may be applied only toward a future reservation. Credits may not be applied retroactively to prior reservations, exchanged for cash, or extended beyond their stated expiration date.

2.4 Inclement Weather

If the Studio is closed, without power, or otherwise rendered unsafe or inaccessible, as determined in the Studio’s sole discretion, due to inclement weather or other force majeure events, the Studio will issue a credit for the affected reservation.

Such credit shall be valid for six (6) months, is non-refundable, and has no cash value.

If the Studio remains open and operational, the standard cancellation policy shall apply, regardless of weather conditions affecting the Renter’s ability to travel to or access the Studio.

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3. CONDITION, INSPECTION & PRESUMPTION

3.1 Initial Inspection

Renter must inspect the Studio, furnishings, and equipment immediately upon entry.

3.2 Reporting Existing Damage

Any pre-existing damage or malfunction must be photographed and reported to Studio within 15 minutes of the reservation start time.

3.3 Presumption of Good Condition

If no report is received within that timeframe, the Studio and all contents are presumed to be in good condition and free from damage at the start of the reservation.

4. RENTAL PERIOD & OVERTIME

4.1 Rental Period

The rental period begins and ends at the times stated in the booking confirmation.

4.2 Overtime Fees

Remaining in the Studio beyond the scheduled end time results in an overtime fee of $50 per 15-minute increment (or any portion thereof), rounded up.

4.3 Responsibility for Overtime

Renter is responsible for overtime caused by any Renter Party, regardless of intent or fault.

4.4 Extended Overstay

Staying more than 30 minutes past the end time may result in immediate termination of use and suspension of future booking privileges.

5. FEES, PAYMENT & AUTHORIZATION

5.1 Advance Payment

All reservation fees are due in full prior to Studio use.

5.2 Authorization for Additional Charges

Renter authorizes Studio to charge the payment method on file for:
Overtime fees
Cleaning fees
Damage, repair, or replacement costs
Rule violations or unpaid balances

6. CLEANING, DAMAGE & LOSS

6.1 Standard Cleanup Included

Normal cleanup is included (trash in bins, furniture reset, light tidying).

6.2 Excessive Cleaning Fees

If excessive cleaning is required, Renter will be charged:
$75 minimum cleaning fee, plus
$50 per additional 30 minutes of cleaning required,
or the actual cost incurred, whichever is greater.

6.3 Damage & Loss Responsibility

Renter assumes full financial responsibility for any damage, loss, theft, or excessive wear caused by Renter or any Renter Party.

6.4 Repair & Replacement Costs

Renter agrees to pay the full cost of repair or replacement, including labor, materials, administrative time, and downtime.

7. ASSUMPTION OF RISK

Renter acknowledges that Studio use involves inherent risks, including physical activity, use of equipment, interaction with others, and environmental conditions.
Renter voluntarily assumes all risks for themselves and all Renter Parties, including risks of injury, illness, death, or property loss.

8. INDEMNIFICATION & HOLD HARMLESS

To the fullest extent permitted by Arkansas law, Renter agrees to indemnify, defend, and hold harmless Studio, its owners, members, managers, officers, employees, contractors, agents, landlords, and insurers from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to:

Use of the Studio by Renter or any Renter Party
Acts or omissions of any Renter Party
Injury to or death of any person
Damage to or loss of property
Any breach of this Agreement

This obligation applies even if the claim is caused in part by the negligence of Studio, except to the extent caused by Studio’s gross negligence or willful misconduct.

9. LIABILITY WAIVER

To the fullest extent permitted by Arkansas law, Renter releases Studio from all liability for injury, loss, or damage sustained by Renter or any Renter Party while on the premises, except to the extent caused by Studio’s gross negligence or willful misconduct.

10. LIMITATION OF LIABILITY

To the maximum extent permitted by law:

Studio shall not be liable for lost profits, lost revenue, loss of production, business interruption, replacement venue costs, or consequential, incidental, or special damages.
Studio’s total liability for any claim shall not exceed the total amount paid by Renter for the reservation giving rise to the claim.

11. AUDIO & VIDEO RECORDING NOTICE AND CONSENT

11.1 Recording in Use

The Studio utilizes audio and video recording equipment within Studio spaces and common areas for purposes including, but not limited to, content creation, security, quality control, operational integrity, and dispute resolution.

11.2 Consent

By entering or using the Studio, Renter knowingly and expressly consents, on behalf of themselves and all Renter Parties, to audio and video recording while on the premises.

11.3 No Expectation of Privacy

Renter acknowledges that there is no reasonable expectation of privacy in areas where recording is in use.

11.4 Restricted Areas

Audio and video recording does not occur in restrooms or private changing areas.

11.5 Responsibility to Inform

Renter is responsible for informing all Renter Parties of the presence of audio and video recording.

12. PERSONAL & ABANDONED PROPERTY

Studio is not responsible for personal property brought onto the premises.

Any property left behind after a reservation may be deemed abandoned and disposed of after 72 hours.

13. ALCOHOL, TOBACCO, VAPING & ILLEGAL SUBSTANCES

13.1 Alcohol

If alcohol is permitted in the Studio:

No alcohol may be consumed by persons under the age of 21.
Renter is solely responsible for ensuring compliance with all applicable laws related to alcohol.
Renter assumes all responsibility and liability related to the possession, service, and consumption of alcohol by any Renter Party.
Studio reserves the right to request identification and to immediately terminate use, without refund, if alcohol-related violations occur.

13.2 No Smoking or Vaping

Smoking, vaping, or use of e-cigarettes is strictly prohibited anywhere inside the Studio, including doorways, restrooms, hallways, and common areas.

13.3 Illegal Drugs

The possession, use, sale, or distribution of illegal drugs or controlled substances is strictly prohibited anywhere on the premises.

13.4 Immediate Termination

Any violation of this Section may result in immediate termination of Studio use without refund, removal from the premises, additional fees, and permanent suspension of future booking privileges.

13.5 Indemnification

Renter agrees to indemnify and hold Studio harmless from any claims, damages, fines, penalties, or liabilities arising from violations of this Section by Renter or any Renter Party.

14. FORCE MAJEURE

Studio is not liable for failure or delay in performance due to events beyond its reasonable control, including power outages, internet failures, weather events, emergencies, or acts of God.

15. TERMINATION OF USE

Studio reserves the right to refuse service or immediately terminate use, without refund, for safety concerns, misuse, or violations of this Agreement.

16. DISPUTE RESOLUTION

Before filing any lawsuit or court proceeding, the parties agree to first attempt to resolve any dispute, claim, or controversy arising out of or relating to this Agreement through good-faith mediation.

Mediation shall take place in Pulaski County, Arkansas, unless otherwise agreed in writing.
The parties shall share the mediator’s fees equally.
If the dispute is not resolved through mediation within 30 days of a written request for mediation, either party may pursue legal action as provided in this Agreement.
Nothing in this Section prevents Studio from seeking immediate injunctive or equitable relief for safety concerns, property damage, unauthorized use, or enforcement of this Agreement.

17. GOVERNING LAW & VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of Arkansas, without regard to conflict-of-law principles.

Any legal action arising out of or relating to this Agreement shall be brought exclusively in the state or federal courts located within the State of Arkansas, and the parties consent to such jurisdiction and venue.

18. WAIVER OF JURY TRIAL

EACH PARTY IRREVOCABLY AND UNCONDITIONALLY WAIVES ANY RIGHT TO A TRIAL BY JURY in any action, proceeding, or counterclaim arising out of or relating to this Agreement.

19. ENTIRE AGREEMENT & SURVIVAL

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous agreements, understandings, or representations.  Provisions relating to payment, overtime, cleaning, damage, indemnification, limitation of liability, recording consent, dispute resolution, governing law, and jury trial waiver shall survive the expiration or termination of this Agreement.

20. ACKNOWLEDGEMENT & ACCEPTANCE

By booking or using the Studio, Renter represents and confirms that they:

Have authority to bind themselves and all Renter Parties
Have read and understood this Agreement
Agree to all terms and conditions contained herein